Technology has made it easier to save time with automation especially when you have a lot on your plate. It is a really smart idea to let technology do as much of the work as possible; whether that’s setting up rules to filter your email inbox, or automating time-intensive admin tasks through HR software or it’s scheduling social media content; it’s always worth exploring!
2. Take Breaks.
It might seem counterintuitive to recommend taking more frequent breaks to save time at work, but taking regular breaks will help to keep your energy levels up and your attention focused on the task at hand.
Here are a few things you can do while taking a break:
A. Take a walk
B. Check on a colleague
C. Check on family
D. Have a snack
E. Read a book
3. Have A To-do List And Stick To It.
You have to be ruthless when it comes to organising and prioritising your to-do list or you might end up spending the whole day working on tasks that are not relevant.
When creating your to-do list pay attention to the following things:
A. Can this task be delegated?
B. Can it be automated?
C. Is it urgent?
You can use apps such as Trello, Notion or Evernote, to keep track of projects, set deadlines, checklists, milestones and reminders. You can also regularly review all the tasks on your to-do list to measure progress.
There are several tasks that we do not need to ourselves; we can either outsource to technology or to someone else. This gives us time to focus on more important goals and achieve better results.
However, in designating a task, you ought to be sure that it can be done effectively, that is, the technology or delegated person has the requisite skill to perform the required function.
Furthermore, no matter what type of task you’re delegating, make sure to take the time to clarify all objectives for the task. Doing this can presciently protect you from the possibility of miscommunication or a failed execution of the task.
5. Tidy Files.
We all know that feeling of looking for a particular document or file on your computer and you just can’t find it because it was saved wrongly or you can’t remember the name of the file.
Usually, a lot of quality time is wasted in search of a file that you could have saved properly. Estimates are that 3% of paper files are filed incorrectly and almost 8% are eventually ‘lost’. A study of managers in the US revealed that they spend an average of 3 hours a week looking for misfiled, misplaced or lost information.
The first step in improving a filing system is to gain the support of both the administration and the users of the system. Secondly, you should maintain consistency with the labelling of files with standardized headings and categories.